Certified Meeting Professional (CMP) Practice Exam

What is the first step in the IDEA process for meeting design?

1. Design the meeting to support objectives

2. Assess the meeting results

3. Identify meeting objectives

4. Execute and guide the meeting

The correct answer is: Identify meeting objectives

The first step in the IDEA process for meeting design is to identify meeting objectives. This foundational step is crucial because it sets the direction and purpose of the meeting. By clearly defining what the meeting aims to achieve, the planner can ensure that all aspects of the design and execution align with those objectives. Knowing the objectives helps in making informed decisions about the agenda, activities, and overall structure of the meeting, ultimately leading to a more effective and targeted experience for participants. It’s this clarity of purpose that allows the subsequent steps—designing the meeting, executing it, and assessing the results—to be successfully aligned with the intended outcomes, thereby maximizing the meeting’s impact. When meeting objectives are well defined from the outset, it enhances communication and collaboration among stakeholders, ensuring everyone is on the same page and working toward common goals.